HR Executive
Working under the supervision of Senior Executive-Human Resource. He/ She will carry out duties assigned in a professional manner and seek to gain knowledge of the companies’ procedures and expand work ethic.
Recruitment:
· Sourcing candidates as per the approved MRF and budget plan
· Prepare new job description if required and review job descriptions for all positions at regular intervals and updating them in consultation with the respective head of departments
· Screening the candidates by shortlisting, phone, personal or online interviews
· Conduct reference checks for the selected candidate
· Prepare and issue offer letter to the selected candidate
· Coordinate with IT department for all IT assets required prior to employee on-boarding (at least 1-2 weeks)
· Coordinate with Admin department for car issuance, access card, availability of workstation if required
On-Boarding:
· Gather all the documents required and coordinate with PR Section for visa processing
· Conduct orientation program, briefing and facilitate newcomer’s joining formalities
· Create employee number and conduct on boarding process in the system
· Inform responsible person in Finance department for the employee number of any new salesperson joining the company
Payroll and other Payments:
· Prepare memos related to any employee payment and coordinate with finance department
· Monitors and maintain employee attendance, leaves, and prepare a report of absenteeism, lateness and undertime records.
Employee Exit:
· Ensure that exit clearance form is completed
· Prepare End of Service Benefits calculation and coordinate with exiting employee
· Conduct exit interviews to identify the reason of separation and record them accordingly
· Inform IT department prior to terminating employee to secure any IT related access
· Inform responsible person in Finance department for any exiting salesperson
Other functions:
· Conducts employee performance review
· Coordinate at Reception desk for gate pass issuance
· Attending/understanding employee’s grievances and escalating to the right level depending on the nature of the grievance or issue
· Update and maintain proper filing of employee documents
· Attends to other employee queries and if necessary, direct them to the right person
· Preparing various employee letters
· Assist and participate on employee welfare activities including planning of events
· Assist on employee training and development
· Follow-up KPIs and other required information from other departments
· Other functions that maybe assigned from time to time
