Receptionist (open vacancy) – Doha


Job Description

• Welcome visitors by greeting them in person or via telephone answering and referring queries to the relevant employees in a professional manner• Direct visitors by maintaining employee and department directories ensuring these are always maintained, accessible and up to date with relevant contact information or extension numbers• Maintain continuity among work teams by documentation and communication of actions, needs and any irregularities• Contribute to team effort through accomplishment of related results as needed as and when required or requested• Transmit information or documents to customers using computer, mail or fax systems when required on behalf of department managers• Analyse data to determine answers to questions raised by customers both internal and external ensuring accurate information is provided• Keep a current record of staff whereabouts and availability for addressing queries or forwarding them to relevant individuals • Operate switchboard to answer, screen or forward calls providing any information, taking messages or scheduling appointments accordingly• Maintain security by following procedures, monitoring visitor’s logbook and issuing visitor badges• Maintain telecommunications system for phone and console operation ensuring all customer calls are answered or referred to• Maintain safe and clean reception area complying with any procedures, rules and regulations put in place to create positive visual aesthetics for visitors• File and maintain records for business continuity purposes as well as added security• Collect, sort, distribute or prepare mail or courier deliveries for relevant departments signing for or on behalf of managers in their absence• Provide information about establishment such as location of departments or offices, employees within the organisation, as well as services provided to customers or external stakeholders• Schedule space or equipment for special programs and prepare lists of participants that may be involved prior to the event taking place

Skills

Specialist knowledge:• Administrative • Clerical• Communication (Verbal, Written)• Computer LiteracySoft Skills and Personality Traits:• Accuracy• Analytical Ability • Collaboration• Interpersonal skills• Listening• Multitasking• Process Excellence• Service Orientation• Teamwork • Time Management

Job Details

Job Location
Doha, Qatar

Company Industry
Real Estate

Company Type
Employer (Private Sector)

Job Role
Administration

Employment Type
Full Time Employee

Monthly Salary Range
Unspecified

Number of Vacancies
1

Preferred Candidate

Career Level
Mid Career

Years of Experience
Min: 2

Degree
High school or equivalent



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